COVID-19 Informational Resource Page (Updated 4/8/20; 3:00 P)

The Virginia MGMA has created this page as a resource for medical practice management professionals regarding COVID-19. It includes current information, webinars, articles, documents, links, etc. we are receiving on this rapidly changing situation. Our Corporate Sponsors have also submitted helpful information. Please check this page often for updates.
NOTE: VMGMA has not vetted these resources and recommends you consult your attorney or CPA before making any changes to how you conduct business. This page is for information only.             


Legislation to Extend PPP Signed Into LawCongress passed legislation to extend the Paycheck Protection Program (PPP) through May 31, 2021. The bill passed both chambers with overwhelming bipartisan support and was signed into law by President Biden earlier this week. Without the passage of this legislation, the PPP would have expired on March 31, 2021. This extension will give medical groups an additional two months to apply for either a first or second draw PPP loan.
Senate Clears Legislation to Extend 2% Medicare Sequester Moratorium
On March 25, the Senate voted 90-2 to pass MGMA-supported legislation that would extend the 2% Medicare sequester moratorium through Dec. 31, 2021. Without further congressional action, the current moratorium was slated to expire on March 31, 2021. The House is expected to pass this legislation when it returns from recess in mid-April. The Centers for Medicare & Medicaid Services (CMS) instructed Medicare Administrative Contractors to hold all claims with dates of service on or after April 1 for a short period of time until the legislation passes the House and is signed into law. CMS does not expect this hold to affect providers’ cash flow and wants to minimize the number of claims that would need to be reprocessed if this legislation is passed. MGMA thanks our members who participated in #MGMAAdvocacy and sent letters to congressional members in support of an extension of the moratorium.

Centers For Medicare & Medicaid Services (Philadelphia Regional Office)

To keep up with the important work the Task Force is doing in response to COVID-19, please click HERE. For a complete and updated list of CMS actions, guidance and other information in response to COVID-19, please visit the Current Emergencies Website.

(3/29/21) COVID-19 Vaccine Resources: What Partners Need to Know Now
As COVID-19 vaccines continue rolling out across the country, CMS is taking action to protect the health and safety of our nation’s patients and providers and keeping you updated on the latest COVID-19 resources from HHS, CDC and CMS.
With information coming from many different sources, CMS has up-to-date resources and materials to help you share important and relevant information on the COVID-19 vaccine with the people that you serve. You can find these and more resources on the COVID-19 Partner Resources Page and the HHS COVID Education Campaign page. We look forward to partnering with you to promote vaccine safety and encourage our beneficiaries to get vaccinated when they have the opportunity. For more information, visit the CMS COVID-19 Policies and Guidance page.

(03/15/21)  NEW COVID-19 Vaccine Guidance and Resources for Partners during the Pandemic
As COVID-19 vaccines are becoming more available across the country, CMS is taking action to protect the health and safety of our nation’s patients and providers and keeping you updated on the latest COVID-19 resources from HHS, CDC and CMS.
With information coming from many different sources, CMS has compiled resources and materials to help you share important and relevant information on the COVID-19 vaccine with the people that you serve. You can find these and more resources on the COVID-19 Partner Resources Page and the HHS COVID Education Campaign page. We look forward to partnering with you to promote vaccine safety and encourage our beneficiaries to get vaccinated when they have the opportunity. For more information visit the CMS COVID-19 Policies and Guidance page
COVID-19 Snapshot of New COVID-19 Vaccine Information
CMS, CDC and HHS have released new guidance and resources related to the COVID-19 vaccine to serve our beneficiaries. This important information is highlighted below for our partners:

- CMS released Nursing Home Guidance with Revised Visitation Recommendations with information for nursing homes to safely expand visitation options during the COVID-19 pandemic public health emergency (PHE). According to the updated guidance, facilities should allow responsible indoor visitation at all times and for all residents, regardless of vaccination status of the resident, or visitor, unless certain scenarios arise that would limit visitation. For more information, see the Press Release, Fact Sheet and new Guidance. Please share the visiting nursing home infographic.
CDC released new guidance, When You’ve Been Fully Vaccinated, which is the first interim recommendations for people who are fully vaccinated with guidance for visiting with others in private settings. Here’s some messaging you can share with your consumers:

- If you’ve been fully vaccinated:
   You can gather indoors with fully vaccinated people without wearing a mask.
o You can gather indoors with unvaccinated people from one other household (for example, visiting with relatives who all live together)

      without masks, unless any of those people or anyone they live with has an increased risk for severe illness from COVID-19.
  o If you’ve been around someone who has COVID-19, you do not need to stay away from others or get tested unless you have
   o However, if you live in a group setting (like a correctional or detention facility or group home) and are around someone 
      who has COVID-19, you should still stay away from others for 14 days and get tested, even if you don’t have symptoms.
   o Fully vaccinated people can visit indoors without wearing masks or physical distancing with other fully vaccinated people
      or with unvaccinated people from a single household who are at low risk for severe COVID-19. They should continue to
      wear masks and physically distance when in public or with unvaccinated people at high risk.
   o You should still take steps to protect yourself and others in many situations, like wearing a mask, staying at least 6 feet
       apart from others, and avoiding crowds and poorly ventilated spaces.
   o For more information, see the CDC Information for Consumers page and the Science Brief.

• The CMS Office of Minority Health has developed a COVID-19 Vaccine Resources website for vulnerable populations to include many Federal resources organized for partners, health care professionals and consumers. The new website includes links to many federal resources in multiple languages to assist organizations who work with those most vulnerable—such as older adults, those with underlying medical conditions, racial and ethnic minorities, rural communities, and people with disabilities. Some resources include:
o COVID-19 Resources on Vulnerable Populations for Consumers and Patients including the From Coverage to Care COVID-19 Resources with fact sheets in 8 languages with tips to help people protect themselves during COVID-19, understand what health services are covered, and get health care services from home;
o Links to the CDC Vaccines Webpages in Spanish, Chinese, Vietnamese, and Korean.
o The FDA COVID-19 vaccine information in multiple languages, including the Moderna COVID-19 Vaccine Fact Sheets for Recipients and Caregivers in Multiple Languages and the Pfizer-BioNTech COVID-19 Vaccine Fact Sheets for Recipients and Caregivers in Multiple Languages.
o For additional vaccine resources, visit:
• HHS recently announced Funding for Health Literacy Projects in Underserved Populations, dedicating $250 million to encourage COVID-19 safety and vaccination among underserved populations. The Office of the Assistant Secretary for Health announced March 8th that funding will support approximately 30 health literacy projects in urban communities and 43 projects in rural communities for two years. Cities, counties, parishes and other subdivisions, which will team up with community-based organizations, may apply for funding through the Office of Minority Health until April 20, 2021


CMS maintains a COVID-19 Provider Toolkit to ensure health care providers have the necessary tools to respond to the COVID-19 public health emergency. CMS recently added up to date payment allowances for COVID-19 vaccine administration, including the new Johnson & Johnson (Janssen) vaccine.


(12/16/20); 1:00P CMS Final Rules for 2021 (Register HERE)
Sponsored by VMGMA Bronze Corporate Sponsor RxVantage
This webinar will feature Bobbi Buell as she unpacks the CMS final rules (both physician and hospital outpatient), covers the E/M changes for 2021, and Most Favored Nation drug pricing and how it will affect billing in the new year.


TOPIC: Getting Practices Back to ‘Normal’: HR Best Practices and Legal Compliance Issues  
Presented by Curi, VMGMA Bronze Corporate Sponsor.
Provided by RxVantage, VMGMA Bronze Corporate Sponsor
Click HERE
In this succinct, 15-minute webinar, we share trends, protocols, and sample policy changes thousands of medical practices have made in response to COVID-19.

How to "See" Patients during a Pandemic - and Get Paid For It  LINK
Presented by SR Health. Questions or comments? Contact Erik Kingston at: [email protected]
SPEAKER: Elizabeth Woodcock, MBA, FACMPE, CPC is the principal of Woodcock & Associates
COVID-19 has facilitated sweeping changes to the healthcare system; overnight, healthcare organizations have been forced to pivot their ambulatory enterprises from office-based care sites to treating patients remotely. Innovation, speed, and dedication have been embraced for this successful transformation. Join Elizabeth Woodcock for advice about ensuring that your successful operations incorporate the financial aspects of remote care. You’ll learn about:

- Necessary alterations to your scheduling and registration workflows
- Reimbursement opportunities for remote care
- Differences between telemedicine and virtual services
Don’t miss your chance to get these expert insights and ask your questions about providing virtual care and how to get paid for it.

Webinar Series: Healthcare Practice Comeback
Presented by SolutionReach. Questions or comments? Contact Lori Curtis <[email protected]>
How does your practice bounce back from COVID-19? Here's our plan to get you back in the game - ideas for communication, preparation, and things you can do RIGHT NOW. Everyone loves a good comeback story. Let's start writing yours.

The Practice Comeback Plan webinar series includes four one-hour sessions.
Series Breakdown: Link
Session 1: Practice Comeback Plan Overview
Session 2: Urgent - "Do This Now"
Session 3: Recovery - "Ready to Reopen"
Session 4: Growth "Thrive Going Forward" 

Staying Connected in an Isolated World
SPEAKER: Greg Peters, The Reluctant Networker
Shared by IL / MI MGMA
Recording /
Access Password
: @connect1 / PPT

Leading Change Through Turmoil & Turbulence for Practice Managers
Mary Kelly, Productive Leaders
Webinar Recording
Handouts: 5 Minute Brainstorming Plan; 5 Minute Daily Productive Plan; 5 Minute Focus Plan

VMGMA 2021 Corporate Sponsor Resources

McKesson Medical Surgical
-  Webinar: COVID-19 Trends Impacting Providers, powered by Avalere
-  Webinar: Preparing for the New Normal: Virtualizing Medical Care Post Pandemic, brought to you by Amwell
Webinar Wednesday Page: Complete form on right of screen to be alerted to upcoming webinars
-  McKesson Medical-Surgical Covid-19 Support Portal
- FAQ For Policy Holders & Helpful Information
- COVID-19 Article
- Blog Post: Combating Burnout During the Ongoing Pandemic
- Blog Post: 7 Books for Managers to Read During COVID and Beyond
- Blog Post: Message Reps Individually or in Groups
- Updated "Reopening Playbook" with more resources and insights for practices navigating a new normal in vendor/rep communications.

- Safely Re-Opening Amid COVID-19 Vendor Rep. Visitation Protocol Update
- Sample Policy: COVID-19 Vendor/Rep Visitation Protocol Update
- Insight/Guidance on Vendor/Rep Visitation
(5/18/20) Contain Costs By Addressing Financial Barriers to Medication Adherence
(5/18/20) Building a Clinical Education Strategy
(5/18/20) 5 Ways to Boost Practice Efficiency on a Shoestring Budget
(5/18/20) COVID-19 & Medical Practices Updating Protocols For Rep Engagement
(5/18/20) Life Science Companies & Healthcare Providers Partnering for Value Based Patient Care
(5/18/20) 7 Free or Low Cost Ways to Increase Practice Efficiency

- Click HERE for COVID-19 information.
- Click HERE for MSVIA COVID-19 information.
- Click HERE for MSV COVID-19 information.
HandCraft Linen & Uniform Specialists
- Article: How To Reduce Contamination in Patient Rooms
- COVID-19 Resource PAGE
The Doctors Company
- COVID-19 Malpractice Coverage FAQ Page. Although it is written for TDC members, there is general information included as well.
- COVID-19 Resource Center
- Link to LabCorp Informational Page


Virginia is the very first state to implement a standard specifically addressing measures to reduce the spread of SARS-CoV-2, the virus that causes COVID-19. This standard is known as Infectious Disease Prevention: SARS-CoV-2 Virus That Causes COVID – 19, 16VAC25-220. It serves as a supplement to enhance existing Virginia OSHA (VOSH) laws, rules, and regulations and applies to all employers, employees, and places of employment in the Commonwealth of Virginia. A written Infectious Disease Preparedness and Response Plan must be updated to reflect changes in the standard or created and implemented by March 26, 2021 for groups that fall into the very high, high, and medium with 11 or more workers’ level of risk.
All employees should be trained about the updated standard, COVID 19, prevention measures, and the Infectious Disease Preparedness Plan by March 26, 2021.
You need to have both the written plan and the training to be compliant with Virginia Standard Infectious Disease and Prevention: SARS-CoV-2 Virus That Causes COVID – 19 §16VAC25-220.
Link for more information:

Virginia Becomes First State to Adopt COVID-19-Related Workplace Health and Safety Standard  (Lexology Article)

Virginia Department of Health: Click HERE
: Click HERE
US Department of Labor / Wage & Hour Division
   - Employee Rights Poster
   - Paid Sick Leave & Expanded Medical Leave Under FFCRA




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